Writing a Code of Conduct: Code of Ethics
Your Code of Ethics helps to guide the behavior and decision-making of your staff, volunteers, and participants by clarifying the standards and…
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Home / Code of Conduct / Getting Started on Your Code of Conduct: Creating a Risk and Strengths Assessment
Every YSO has certain risks associated with its activities, functions, and responsibilities—and thinking about those risks is an important part of writing a Code of Conduct. When you conduct a risk assessment, you should keep in mind that some situations pose more risk for inappropriate or harmful behavior than others. You’ll need to implement more protective strategies for those situations that are riskier.
Completing a Strengths and Risk Assessment is a great way to begin creating a Code of Conduct for your own organization. Your assessment should consider the following questions:
For example, relatively safe environments provide multiple “eyes” on children in a small space. Classrooms are spaces where the interactions between students and between students and other adults (aides, parents, tutors) entering that space are easily observed. Studios, usually with an instructor and one or more aides, also conduct their classes in a confined area, and many offer space for parents to observe their activities.
Riskier interactions include situations such as an overnight trip, where monitoring is more challenging than interactions in a classroom or studio. Even with parents/chaperones, an overnight field trip, an out-of-state performance, a camping experience, or a travel to a state or national competition can vastly multiply risk—so you’d need to take steps to accommodate and lower that risk. These protective steps might include increasing adult-to-child/youth ratios that allow supervision of all participants 24 hours a day; planning safe transportation and appropriate sleeping arrangements; rules about bathing and toileting accommodations; limiting or prohibiting the use of alcohol by adults who accompany the children and are responsible for their safety and supervision; and protocols for emergency situations. No matter where children or youth are during an away or overnight event, they must always be there with the knowledge of your staff—and always under their supervision or observation.
It’s also important that your staff is trained to be even more vigilant during the times where children and youth have been shown to be more vulnerable to abuse: non-structured program time (time between programs, meals, etc.) shower time, trips to the restroom, changing for the pool, etc.
When you write a code of Conduct, also consider what your organization stands for, what it values, and how the organization supports its values through its staff, volunteers, and participants.
Real-world example:
When Joe arrived at BGCB, he was trained on the organization’s Code of Conduct. It led him through situations he may encounter and provided appropriate actions he could take. On his first day on the job, one of the girls asked if she could “friend” him on Facebook. The Code of Conduct he signed gave him specific language to use when refusing to interact with youth on social media. . Joe reflected back on this question and shared, “If I had not been trained, I might have said no anyway because it felt wrong, but I also would have wondered if I was wrong to hurt her feelings.”
During your risk assessment process, you and your staff should ask yourselves: What are the activities your organization engages in that provide opportunities for inappropriate interactions and sexual abuse?
These might include:
Once you’ve identified those vulnerabilities, you can then define the boundaries you can set to provide staff with clear guidelines for interactions and provide others with ways to evaluate their actions. These may include:
Again, you’ll need to evaluate your own operations and goals and decide what to include based upon the risks and benefits of each interaction. You may find it helpful to review the documents created by other organizations with missions similar to yours.
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